EX–02
Automated invoicing pipeline integrated with Xero
Manual invoice entry replaced by invoices generated from confirmed orders and posted to the accounting system automatically.
Invoices generated from orders, not retyped
Service 03
Invoicing & Automation
From issued order to collected payment, automated. Your billing logic runs in the background. Your finance team reviews, not re-enters.
01 Overview
Why it matters.
Invoicing that depends on someone typing orders in every night is slow, error-prone and the first thing to break when that person is away. We automate the order-to-cash pipeline so invoices are generated from the source data, posted to your accounting system, sent, chased and reconciled, with your finance team approving exceptions instead of doing data entry.
Signs you need this
- Invoices go out days after the work or delivery is complete.
- Order data is manually re-entered into accounting software.
- Payment reminders depend on someone remembering.
- Reconciliation takes hours at month end.
02 What you get
Deliverables.
Invoice generation
Invoices created automatically from orders, timesheets or delivery confirmations.
Accounting sync
Two-way sync with Xero, QuickBooks or your accounting platform.
Payments
Online payment links and card or bank collection through Stripe.
Dunning & reconciliation
Scheduled reminders and automatic matching of payments to invoices.
Typical tools & platforms
- Xero
- QuickBooks
- Stripe
- Make
03 In practice
Example project.
04 FAQ
Questions.
Does this work with e-invoicing requirements?
Yes. We design around the e-invoicing rules that apply in your jurisdiction and the formats your accounting platform supports.
Will our accountant still be in control?
Yes. Automation handles generation and matching; approval rules and exception queues keep a person in control of anything unusual.
Other services
Other services
01
Websites & Portals
Not just a website. A portal your clients actually use: order lookups, document access, account history. Built in from the start, not bolted on later.
02
Ordering & Inventory
Stock levels update in real time. Orders route automatically. Your team stops chasing paperwork and starts shipping product.
04
Integrations & AI
Your tools don't talk to each other. We build the bridges. Where it makes sense, we add AI: document parsing, smart routing, automated responses.
05
Custom Software
When nothing off the shelf fits, we build exactly what does: internal tools, workflow engines, reporting dashboards built around how your team actually works.
Tell us what's broken.
We'll reply within one business day. No pitch decks, no discovery fee: just a direct conversation about whether we're the right fit.